DT

Meeting Scheduler 

Duration: 1 Month

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Project Overview

SAA Meeting is a custom-built meeting management platform developed to solve real-world communication challenges faced by my office team while scheduling and conducting meetings with international clients. The platform streamlines meeting scheduling, management, and participation, reducing dependency on multiple third-party tools.

Tech Stack:

Next.js, React, TypeScript, Tailwind CSS, Node.js, Custom Backend APIs, Authentication, RESTful services.

Objective:

Build a reliable and easy-to-use meeting platform that simplifies communication with international clients, improves scheduling efficiency, and reduces operational friction in daily office workflows.

Problem Statement

The office team frequently faced difficulties managing meetings with foreign clients due to time zone differences, unreliable scheduling processes, and scattered communication tools.

  • 1. Manual and error-prone meeting scheduling across time zones.
  • 2. Dependence on multiple tools for meetings, links, and coordination.
  • 3. Lack of a centralized platform to manage client meetings efficiently.

The goal was to create a single internal solution that addressed these pain points while remaining simple and scalable.

Research & Planning

Initial research involved understanding how popular meeting platforms handle scheduling, access control, and user experience, while identifying gaps relevant to internal office needs.

Workflow Analysis:

Analyzed internal meeting workflows to identify repetitive tasks and inefficiencies.

Client Interaction Study:

Reviewed common issues faced during meetings with international clients, including time zone conflicts and link management.

Technical Planning:

Decided to build both frontend and backend from scratch to ensure full control over features, security, and scalability.

Project Setup

The frontend was built using Next.js with TypeScript for maintainability, while the backend was designed to handle meeting data, user authentication, and scheduling logic.

UI/UX Design

The UI was designed with a focus on clarity and speed, ensuring users could schedule or join meetings with minimal steps.

Dashboard:

Centralized dashboard showing upcoming meetings and client details.

Meeting Creation:

Simple form-based meeting creation with clear date and time selection.

Client Access:

Easy-to-share meeting links for external clients with minimal friction.

Challenges & Problem Solving

Developing a full-stack meeting platform within a limited timeframe presented several technical and logical challenges.

  • 1. Handling time zone differences accurately for international clients.
  • 2. Designing a backend capable of securely managing meeting data and access.
  • 3. Ensuring reliable performance during concurrent meeting scheduling.

Responsive Design

The application was designed to be fully responsive, allowing office staff to manage meetings from desktops, tablets, or mobile devices.

  • 1. Responsive dashboard layout for all screen sizes.
  • 2. Mobile-friendly meeting creation and access.

SEO & Performance Optimization

Although primarily an internal tool, performance optimizations were applied to ensure fast load times and smooth interactions.

  • 1. Optimized API calls to reduce unnecessary data fetching.
  • 2. Efficient component rendering in the frontend.

Results & Outcomes

The platform significantly improved the office team's ability to manage meetings with international clients.

  • 1. Reduced scheduling errors caused by time zone confusion.
  • 2. Centralized meeting management in a single internal platform.
  • 3. Improved overall efficiency and communication with clients.

Reflection

This project strengthened my full-stack development skills and highlighted the importance of building practical solutions for real business problems.

  • 1. Gained experience designing and maintaining full-stack applications independently.
  • 2. Improved understanding of real-world constraints such as deadlines and usability.

Future enhancements could include calendar integrations, automated reminders, and analytics for meeting insights.